Pi Reconciliation

Pi Reconciliation is PayIntelli's automated financial reconciliation product. It ingests transaction data from your payment providers and banks, matches records across all of those sources, identifies discrepancies, and gives your finance and operations teams a single, accurate view of what has been processed, what has settled, and what is still outstanding — updated continuously as data arrives.

Every payment that gets processed eventually needs to be accounted for. The provider settles funds, the bank receives them, and your internal records need to reflect both. Simple in principle. Genuinely painful in practice.

Settlement files arrive from different providers in different formats on different schedules. Each one needs to be downloaded, cleaned, and matched against internal transaction records. Fee deductions need to be validated against contracted rates. Timing differences need to be allowed for. And when something does not match — a short settlement, a fee that looks wrong, a transaction that appears in your records but not in any settlement file — it needs to be investigated.

At low volumes, this is manageable. At scale, it consumes significant finance team time every month, errors creep in, and discrepancies are often only discovered days after the fact when they are much harder to trace.

Pi Reconciliation automates the entire process — from ingestion to matching to exception management — so your team works from an accurate, up-to-date picture of your payment activity at all times.

Most reconciliation setups surface problems at the end of the month when statements are finalised. By then, the transactions involved may be weeks old and difficult to investigate.

Pi Recon surfaces discrepancies as they happen. The moment a settlement file is ingested and a mismatch is detected, it is flagged. Your team knows about a short settlement on the day it arrives — not three weeks later during the monthly close.

This extends to cash flow visibility as well. Pi Recon maintains a live view of: - Receivables — what each provider owes you and when it is expected - Settlement timing — how long each provider typically takes from processing to settlement, tracked over time so delays stand out - Rolling reserves — funds held by providers are tracked separately, with alerts when release windows are approaching - Cash position — an aggregated view across all providers and accounts, updated as settlements arrive

Each exception surfaces the full context — which transactions are affected, what the financial impact is, and what the likely cause is. Resolution actions are logged, so there is always a clear record of how each case was handled and by whom. Exceptions that exceed a configured age threshold without resolution are escalated automatically.

Pi Recon produces structured financial reports on demand — no manual data assembly required. - Reconciliation summary — matched vs. unmatched vs. in progress, by period and by provider - Settlement detail — every matched transaction with its source records, amounts, and matched fields - Exception report — all open discrepancies with full context, age, and assigned owner - Fee analysis — actual fees charged vs. contracted rates, with variance highlighted

Reports can be exported in multiple formats and scheduled for automatic delivery to the people who need them — finance leads, auditors, treasury teams.

Pi Recon does not operate in isolation. It connects directly with the rest of the PayIntelli platform: - Transaction records from Pi Symphony serve as the authoritative source of what was routed and to which provider - Chargeback and dispute data from Pi Shield feeds into reconciliation as inputs, ensuring the full picture of payment outcomes is captured - Together, the three products give your business a closed loop — from routing a payment, to detecting fraud, to confirming every pound and dollar is accounted for